Audits and Check-Ups

Audits and Check-ups

KCS team is known for delivering the best results through conducting audits and check-ups of stocks, warehouse materials, assets, documentation, and process. We firmly follow the process and give utmost attention to the verification and documentation.

Audits and Inspections

We invest heavily in our wide range of audit processes and assessment services. We offer inspections of shipment stock, zeroing on the real status of the product and distinguishing expected harm, corruption, and the condition. Audits can be focused on absolutely mathematical verification of stock quantities, or they can be expanded to distinguish the proficiency and adequacy of processes, methodology, and systems.

Site monitoring ensures the aptness of service for the given purpose such as fire prevention infrastructure, site access, weatherproofing, and the security of the site. These are the main features that KCS considers in the site inspection. Inspection of vehicles and equipment can be included to see whether they meet the basic requirements set by the industry norms.

We follow our rules during the audits that include the strict process. We make sure to give our best reports of the audit along with the verifiable data including the photographic evidence. Empowering leaders to act with certainty realizing they have modern, precise data to empower legitimate control of stock and processes.

KCS Inch by Inch Process

Planning for Audit and Inspection

Effective audits and examinations should be intended to guarantee that all significant foundation data are appropriately distinguished and that the right measure of time is dispensed to every movement to be embraced. KCS does this by keeping underneath bullet points.

• Communicating with the customer's team if compulsory.
• Recognizing the professional equipment and physical basics.
• Formulating and costing the audit and inspection plan.

Regulate Audit and Inspection

KCS team will send the inspectors on the site to execute the audit and inspection of the storage warehouse. Visual evidence is the best hence, we take photographs of crucial details on the site and record other data. If the audit includes the inspection part, in that case, it is performed with an announcement to get the real picture of the audit and ground activities.

• KCS gives priorities to the crucial details related to the inspection that brings the actual reports and outcome of the audit.
• In our audit and inspection process we keep an eye on the commodity stocks, so we can overview that storage units are serving the purpose.
• KCS team members are best in their work and they perform the operation with a clear mindset and thoroughly check the details and take notes whenever required.
• Audit operation also includes conducting interviews, certificate documents, and verification of equipment.

Photographic Recording

KCS reports are covered with photographic evidence, in case of mishap that is normal in any work, to help clients to get the claims. Every part of the process clicked or recorded with the neat and clean photograph while inspection.

• Visual evidence is in trend now and photographs are the quickest and clear way of collecting evidence from the reports made while the audit or inspection.
• Video recording is also the part of our auditing or inspection process that enhances the legitimacy of the reports.

Stock Management

To lessen the risk in inventory finance of stocks physical management plays a key role.

KCS apply several ways of incoming and outgoing of the stock to the warehouse and also for the stock management

We will take care of warehouse stocks and take complete control over the data and other equipment. The outward activities of stock go through the sharp process of KCS and tallying of stocks noted on the soft as well as hard papers. Reporting of stocks perform on a regular basis and inspection of warehouse take place each day.

Stages of KCS Stock Management Process

Counting

KCS will take care of the physical counting data of stocks stored inside the warehouse. Moreover, every entry of stock being verified and inspected by the team.

• Confirmation of stock, vessel source, brand, wrapping, and photographic or video inspection falls under the verification process.
• Before submitting the stock report, a tally sheet of stock restored for the third-party paperwork.
• Plenty of processes are followed by the KCS team to ensure the validity of stocks and reports before sending them to the clients. Moreover, the team suggested the appropriate stacking technique that enhances the life of stocks.

Warehouse Receipt

A warehouse receipt is a document that KCS issues for all the stocks available in the warehouse.

• Receipt issues by KCS for warehouse stocks cannot be transferred or altered, this is receipt of the confirmation.
• It has a unique number on it and issued to the banker for the account trade.
• Warehouse receipt includes the torn, wet or damaged goods received in the warehouse, and with the help of these goods can be re-bagged into healthy stocks.

Maintenance, Protection, and Control

KCS will take care of the stock's maintenance, protection, and control over the related activity in between the period of receipt to releasing of stocks. We maintain the reports on a daily basis. If a third-party wants a guarantee for their stocks, KCS will issue the guarantee card.

• Stocks are counted on a regular basis and maintained on the registers by the team also keep records of visitor's activities and more.
• After following all the processes, KCS will seal and lock the doors, and breaking of seals or replacing them will keep in the records.
• Maintenance and care part is crucial as all the damaged and wet stocks are sent for re-bagging and counted into normal stocks.

Release Function

Release of stocks only be permitted by the KCS team and every activity will be monitored by the authorized person unless no stocks are released.

• Releasing of a stock goes through a process, where an official release instruction is given to the receiving party. The instruction backed with the unique number and other details such as the type and quantity of the stocks. Moreover, the location of the warehouse and warehouse receipt will be mentioned on it.
• Before the final dispatch, a tally sheet is completed for all the clients on a Good Dispatch Note.

Counting of Stocks

Physical counting and upkeep of the stocks managed by the KCS. The Stock verification is backed by the documents like delivery orders and release instructions.

• On Good Dispatch Note, a tally sheet is attached with every dispatch.
• Documents will be signed by the KCS team member and driver to confirm the quantities mentioned of the tally sheet also on the GDN.

Supply Chain Services

To meet the deadlines and objectives of customers, visibility, verification, and control are necessary at the planning stage in the supply chain.

KCS can modify supply chain services at critical stages with our committed and tenacious groups situated in INDIA & INDONESIA. We team up with all partners to give solutions that expand monetary returns.

Our geographic inclusion empowers us to give market knowledge, locally, provincially, and worldwide. We use this information to give knowledge spreading over nearby level specialist co-ops, warehousing, and logistical routes.

We can handle the project on the ground level to ensure that operational productivity and task achievements are met. This incorporates giving evaluations to moderate dangers along the supply chain covering components like logistics, warehousing, security, and quality.

A glimpse of Our Supply Chain Process

Comprehend customer's brief

KCS explores and comprehends our customers' necessities and briefs, meeting with partners to guarantee full cognizance of key prerequisites for the inventory chain tasks.

• We team up with our customers to comprehend key targets and accomplish achievements.
• We bet on our experience and information to recognize delivery achievements and Key Performance Indicators.
• We ensure to limit the inalienable dangers in the Supply Chains.

Local information

Utilizing local information to comprehend key necessities for supply chain activities. Boots on the ground in nations in INDIA, give admittance to local information and contacts.

• We draw in with committed, proficient in-country and provincial staff to use local information to give continuous data.
• Real-time, local inside and out data empowers our customers to settle on the best choices to accomplish their goals.